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Compliance

Training records and Canadian compliance

What regulators expect a training record to contain, how long to keep it, and how to prove it later. These pages explain general obligations. They are not legal advice.

  • Which accessibility obligations touch employee training in Canada?

    Which accessibility rules touch employee training: Ontario's IASR training and record duties, the Accessible Canada Act and Quebec's SGQRI 008.

    Ontario regulation:
    Integrated Accessibility Standards, O. Reg. 191/11 under the AODA, consolidated to March 30, 2026.
    Who trains:
    Every obligated organization trains its employees, volunteers, policy developers and third parties acting for it (s. 7(1)).

  • What does Canadian data residency mean for a training system?

    Residency says where data physically sits. It does not answer who can compel access. Here is the difference, and the three things to ask a vendor.

    Residency:
    A statement about where data physically sits at rest.
    Sovereignty:
    A question about which jurisdiction can compel access to it.

  • What does Quebec's occupational health and safety law require for worker training?

    What Quebec's OHS Act and regulations require for worker training: the employer's duty, hazardous products, forklifts, confined spaces.

    The statute:
    The Act respecting occupational health and safety, CQLR c. S-2.1, consolidated to April 7, 2026.
    Employer duty:
    Inform workers of the risks of their work and ensure appropriate training, instruction and supervision (s. 51(9)).

  • What does Quebec's Law 25 require for employee training records?

    The duties Quebec's privacy act places on training records: who is responsible, how long to keep them, and what hosting outside Quebec requires.

    The statute:
    The Act respecting the protection of personal information in the private sector, CQLR c. P-39.1, as rewritten by S.Q. 2021, chapter 25.
    Who oversees it:
    The Commission d'accès à l'information (CAI).

  • How do you migrate an LMS without losing completion dates?

    A migration that resets completion dates destroys your audit trail. The steps to keep them, what to export, and how to verify the result.

    The field that matters:
    Original completion date, not the import date.
    Why it matters:
    Recertification cycles and audit evidence are both calculated from it.

  • When does PIPEDA apply to employee training records?

    When Canada's federal privacy law covers employee training records, how long they may be kept, and where the Bill C-36 reform stands.

    The statute:
    The Personal Information Protection and Electronic Documents Act, S.C. 2000, c. 5, current to June 21, 2026.
    Employee information:
    Covered when the employer operates a federal work, undertaking or business (s. 4(1)(b)).

  • How long do you have to keep employee training records in Canada?

    What each statute says about keeping employee training records: Law 25, PIPEDA, Quebec's OHS Act and Ontario's accessibility standards.

    Law 25, decision records:
    At least one year after the decision (s. 11); destroyed or anonymized once the purposes are achieved (s. 23).
    PIPEDA:
    No fixed period. Kept no longer than necessary, and long enough for access after a decision (Schedule 1, cl. 4.5 and 4.5.2).

  • What should a training record contain to be audit ready?

    An audit ready training record names the learner, the course version, the original date, the assessment and who attests to it. Fields and controls.

    Minimum fields:
    Learner ID, course and version, original completion date, assessment method and result, attestation.
    The field most often missing:
    The original completion date, preserved across system changes.